Wedding Forum - Minimum numbers stress UPDATE - NOT GOOD

Wedding Forum - Minimum numbers stress UPDATE - NOT GOOD...

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The Big Day > Venues: Minimum numbers stress UPDATE - NOT GOOD

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- CommentAuthorSazzell23
  
  edited
Been in such a dilemma these last few weeks as we have been starting to realise that we cant afford the 80 minimum guests that our venue insist on. And we actually only have 55-60 people that we really want to be there! We knew it was 80 guests minimum when we booked with them but at the time it seemed ok! But have come to realise lately that spending that much money on relatives you only seen once every ten years just isnt worth it! Dont even know the names of some of my h2b long lost relatives!! Think I just got swept up in the beautiful venue and the dream and now reality has hit!
So, I emailed our venue yesterday and asked them if they will reduce their minimum numbers to 60 us. And they have agreed to do it on this occasion!!! So just wanted to say, that if you're feeling like I have been then ask the venue the question cus you never know they might say yes!! We have just saved ourselves about £1700 !!!
- CommentAuthorMrsL2Be
Thanks for tip.. Think I will do when we book the venue if they ever get in touch lol ..

What a big saving :) xx
- CommentAuthorUnknown
thanks for that as we have had the same problem. ours is 70 guests and have 60 or 61 i think so will double check and ask them! xx
- CommentAuthorSazzell23
Just be really honest and say you would be heartbroken to cancel but you really cant afford it and would they consider reducing the minimum numbers. Cus dont forget, you have 60 but thats only if everyone can come hun. In these credit crunch times I think we have the stronger position to make these requests cus the venues need our business x
- CommentAuthorUnknown
we did have 65 but in the last week we have had people say they cant come even though they rsvp'd yes! i will try it! xx

- CommentAuthorMilly87
  
  edited
when we booked we said that our numbers were going to be 60 for the day and 80 for the night even tho their minimum was 80 and then 100. they seemed fine with this as we had arranged it before hand. we knew our numbers would be more than that but im glad we said a lower number or we would have been hit with an extra charge had these numbers not been met. they had room for another wedding but there was no one on that date so i think they were a bit more flexible so they had atleast one. x
- CommentAuthorJill
Thats great hun :) our minimum is 90 for during the day which worried me a bit, she said if there's only 85 or so that's ok but like you said you feel like you're just inviting people to fill seats, not because you really want them there. Thankfully h2b has a huge family he wants invited and I'm making my contribution with friends and a smaller family... friends are your chosen family anyways arent they lol x

29th September 2012
Cant wait to be Mrs D!
- CommentAuthorXLittleMissMe!X
Its always a good idea when you book a venue to try and book it with lower figures as that is in your contract. They can hold you to the numbers you have quoted. Its always better to then up them later if more people come but I would be reluctant to pay for people that have declined an invite just because I was tied in to them numbers.

You are very lucky the venue have let you do that and yay for them!
- CommentAuthorSazzell23
yeah exactly ;) I dont have a big family but h2b does and when they said 80 guests minimum I thought oh yeah that will be fine. But now he has started looking at the guest list and saying i'm not bothered if they are there, not seen them in years etc. So we looked at the list realistically and got to 60 people and then e-mailed the venue to ask them. I wasnt totally brave tho, cus I did have a back up venue in mind (available on our date) in case they told me to get stuffed!! haha!!
- CommentAuthorXLittleMissMe!X
We are having 60 guests as well as we were the same and are only inviting people that we see all the time and like.
- CommentAuthorClareS
the venue I originally set my heart on had a minimum number for our date as it would the the start of the christmas parties. we worked it out we'd have been paying £900 not to have 30 guests there! The venue we booked haven't got a minimum number, but we fell in love with the smaller of the 2 function rooms so are only limited by the number the room holds x
- CommentAuthorlala "mod" bunni
our package is 50 for the day with the option to pay per head if we want to go over that up to 80

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- CommentAuthorSazzell23
Well the venue agreed to reduce the minimum numbers for us but only on the basis that they also have another wedding going on that weekend (our wedding is friday, the other one is sunday). They said because they have the sunday wedding for the maximum numbers they will agree to reduce our numbers but the decision would not have been possible if ours was the only wedding this weekend. So after initially being really chuffed, i slept on it and this morning thought, hang on a minute, what if the sunday wedding gets cancelled?? Do we have to have 80 guests again?? So I mailed them and asked the question as thought it was best to be clear. And guess what, if the sunday wedding does cancel for any reason our numbers will shoot back up to 80 and they will go back on the 60 guests that they are agreeing to!!
- CommentAuthorOfficially Mrs Nicol
Thats a good idea, we are going to see our dressed venue tomorrow.. They have a wedding on 2moro and said we cud visit and see what its like when its all set up.. :)
- CommentAuthorx~Hails~x
Can you not get the 60 in writing so they cant go back on it if the other wedding cancel

UKBride moderator both on here and on facebook

For it was not into my ear you whispered, but into my heart
It was not my lips you kissed, but my soul.
- CommentAuthorSazzell23
They have said on email that if the other wedding were to cancel then we have to go back to having 80 guests. Thats their position and they are sticking to it. How can I plan and budget for a wedding for 60 with the possibility hanging over me that it could shoot back up to 80 at any point? I cant base my wedding on what another bride is doing ;(
Seriously think i'm going to switch to my back up venue which will happily have a minimum of 60 guests, i'd loose the deposit but thats not much compared to having to pay for 80 guests to the daytime instead of 60..........
- CommentAuthorx~Hails~x
Hmmm i agree you cant plan on a budget with the possiability of having to pay for an extra 20 guests who dont even excist!
Fingers crossed nothing does happen with the other wedding but are you willing to take that risk????

Personally hunni i would tell them to stick it and go with plan b.

UKBride moderator both on here and on facebook

For it was not into my ear you whispered, but into my heart
It was not my lips you kissed, but my soul.
- CommentAuthorOfficially Mrs M
Our venue has minimum numbers fir the ballroom of 80 for the day. We only have 50 so we are hit with a £200 room hire because we are doing it on a Saturday. Never mind I'd rather pay it and not end up in the smaller room that is just off the hotel lobby and doesn't even have it's own bar! So we've saved money by doing it as we can't afford 80 day guests nor do we want any more than 50 cos then you get desperate and start inviting people you haven't seen since you were born!

8th September 2012 I married my best friend
1st September 2014 our little family grew by one

Women are made to be loved, not understood. - Oscar Wilde
- CommentAuthorSazzell23
Haha! yeah that would be me if I had to have 80, a total desperado prob end up inviting the window cleaner and the postie to hit 80 guests ;))
I think i've got to swap to my 2nd fave venue, and cancel the one I booked that I loved..........All this has taken the shine off it a bit and I really havent got 80 people I want there to the daytime. I thought I would have those numbers but I dont now I've looked at it properly. I've got to be realistic and I cant have it hanging over my head that the other wedding could cancel. It's madness! I was so shocked when they said that, so glad I checked x
- CommentAuthorPeach
Well done on your saving. One thin gi have realised is with this wedding planning lark is to be as cheeky as your supplier and asks for discounts wherever you can xx
- CommentAuthorkimmy
I bet that's a relief for you both well done!!!
- CommentAuthormcewan07
my venue has a 60 minimum number for weekend wedding (which to me is reasonable, as most people will have aound 60 people they want to invite, but they allow smaller weddings throughout the week. Ours is a monday but we are having 60 guests - if other halfs family ever rsvp

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