UKbride Member Request 23 Jul 2018

Hi we are getting married in a hotel but have a large number of guests who...

Hi we are getting married in a hotel but have a large number of guests who need rooms - about 40 rooms in total. The hotel can’t accommodate all (even though originally they said it would be fine). Luckily there are lots of hotels nearby but my issue is transport there. Because there is a lot of people to transport a coach would probably be easier but it’s an expense we hadn’t budgeted for. Has anyone else had experience with this and what would you suggest? Thanks ????

Bethany Smith
Bethany Smith 24 Jul 2018

I've just left my guests to it. It should be their responsibility to get themselves there and back. If it's something that you can afford go for it. If you can't then don't. If there are loads of hotels nearby then your guests could be spread out and you don't want to be stressing about getting the coach to stop at different points. I'm sure your guests are old enough to get a taxi or drive in.

UKbride Administrator
UKbride Administrator 24 Jul 2018

I got married 30 mins from home people had to organise their own taxis or have a designated driver xx

UKbride Administrator
UKbride Administrator 24 Jul 2018

I’d leave it up to the guests to sort their own way to & from the venue ️

Charlotte Ward
Charlotte Ward 24 Jul 2018

Yep.. guests can sort it themselves and get minibus between them

UKbride Administrator
UKbride Administrator 24 Jul 2018

I got married about 30/40 mins away from where I live with not many options nearby to stay at. We provided a list of taxi companies that were near and my friends all got together and hired a minibus to get them home. It’s not your responsibility to get them back, you wouldn’t do it for any other event would you? X

UKbride Administrator
UKbride Administrator 24 Jul 2018

I got married in Frodsham and i live in North Wales. Everyone travelled there with no issues. If they want to attend, they will travel. I would not spend on stuff you do not need to, a wedding can be a big expense as it is, let alone paying for extra things that you do not need... good luck with your big day xxxx

Rebecca Bradley
Rebecca Bradley 24 Jul 2018

maybe have a group chat about everyone contributing to a coach atleast should work out cheaper for them to all pay together than booking separate taxis

UKbride Administrator
UKbride Administrator 24 Jul 2018

It really isn’t your responsibility - don’t stress over where they will stay. By all means give them a list of options and then leave them to make their own way...

UKbride Administrator
UKbride Administrator 24 Jul 2018

It’s up to your guests to sort their own logistics out

Cheryl Jackson
Cheryl Jackson 24 Jul 2018

Leave it up to the guests or you could book a mini bus and tell ppl first come first served and a price per person if ur rlly worried ppl will b stranded (my friend did this for her wedding as it wasn’t near her accommodation so we all got on a bus to the hotel and chipped in, i think it cost us the same as what a taxi would have but meant we carried the party on the bus x

Hayley Muir
Hayley Muir 24 Jul 2018

My guests have the choice of staying at expensive boutique hotel within the venue or cheap budget hotels in town. It’s only about £7 or £8 to town in a taxi and I’ve advised them they can taxi share. We aren’t providing transport

Rebecca Sullivan
Rebecca Sullivan 24 Jul 2018

I went to a wedding last year (just the evening do) the bride and groom arranged to book a coach and everyone paid a certain amount per head to cover the cost ... worked really well and turned out cheaper than everyone getting taxis

UKbride Administrator
UKbride Administrator 25 Jul 2018

Its not your responsibility to transport your guests home, i’m sure they’re capable of getting themselves a taxi x

Caroline Larner
Caroline Larner 25 Jul 2018

You have sourced accommodation and will presumably let guests know about alternatives. I'm sure the hotel will be able to provide some local taxi numbers so provide those to your guests and let them sort it out themselves - this isn't something you need to organise on top of a wedding! I bet many will be able to share a cab to cut costs too if that's the concern but they are all adults and I'm sure capable of doing this themselves!

UKbride Administrator
UKbride Administrator 27 Jul 2018

At the end of the day it’s not your responsibility to get your guests home again or to a hotel in this case. You’ve done your bit leave them to sort it.

Olivia Brown
Olivia Brown 27 Jul 2018

Your best approach with coaches are minibus shuttle runs at periodic times
From the venue to their locations. Bear in mind drivers will need breaks at certain times and the price will be entirely dependent upon time and mileage by the driver. You’re best off shopping around for quotes. And you can’t go willy billy either, scheduled times would be best. Say, 10, 11, midnight etc. Drivers need a solid 45 mins break (bits and starts don’t count) after 4.5 hours driving, which includes their initial and return travelling time

Rachel Connell
Rachel Connell 31 Jul 2018

It should be upto your guests to get to the wedding you are spending a lot on them for them to be at the wedding. What you can do is put taxi numbers in the invitation on the accommodation info part as this will let them know that this will have to be done so they can budget for it. Also you can put in how much it will cost.
I hope this helps x

Rebecca watson
Rebecca watson 14 Aug 2018

I'd say let them sort themselves,this is an added cost you really don't need.
We have now been a bit ruthless with our planning otherwise we would end up broke.


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