Hi... We have our meeting booked with the venue we are really keen on, can you help me out?? What questions do I need to ask? I know I'm bound to forget the important questions!! Thanks in advance xx
I would ask what’s included in the package and how many you can actually fit in the room because people usually invite 25/30 people extra at the night so if that makes sense? We’re feeding 100 people at the night do but inviting 130 because not everyone will eat at the night do and would be a waste of food x
What's included in the price?
Invoice of payment?
Accommodation on site? Deposit?
Do they supply table cloths, chair covers
Does the price include VAT!?! quite a few venues we looked at quoted prices without VAT making it out of budget x
Yes our venue is costing 16,000 without chair covers
Ask how many bedrooms you are contracted to have... will vary on the month and day of the week you are getting married... we are contracted to 5 for a Sunday wedding but a Friday or Saturday would have been 12. Also ask if you have to cater for 100% of your evening guests... as slot of people say they will invite more than they will pay to be catered for as food gets wasted anyway, but our contract says we have to cater for 100%... don’t know how they’d count how many evening guests arrive but it’s worth knowing if it’s part of the contract.xx
Corkage fee ,( or can you bring your own bottles )
When final payment is due
Decorating included or not included
Plates , glasses , knife, forks, spoons etc included in price or added on top per item
What time to leave venue ?
Cleaning up = who does that & if it is you do you pay for an extra day the day after the wedding
Always try and make them come down on price - they will. If they say 10k...say your budget is 8k, chances are they will meet in the middle and give you it for 9k. Mine should have been near 12k and got them down to 10k with no compromise on food/drink packages! It might seem cheeky, but worth it to spend the extra on other bits and pieces! Xx
I asked how many people can comfortably fit at tables (for table plans), the package we had for evening buffet was for 80 guests, how many people could I invite on this basis, what age of child is free (under 2s? Under 3s? Etc) I had registrar booked for 1.30pm, what time approx would we eat, then room be ready for evening do. Is there space for a photobooth and band. I basically looked through the package I was having and catered my questions around those.
Might seem a weird one but confetti! Lots of venues don't like it!
Ask when you can access the room from so that if any of your suppliers are dropping off or setting up etc you will know a timescale for them. I cant think of anything else that hasnt been mentioned. To be honest I went with a list but our venue lady prompted alot of the info as they know what questions people want to ask but might forget and ours also made it clear that any questions we did think of afterwards we could just call and ask, most places will go out of their way to 'sell' it to you so will be very helpful. Hope it goes well x
If it’s all in one room, how long are the change overs for ceremony/reception/evening do?
Where are the guest arrival drinks held?
What entertainment are you allowed?
Can you stick things on the wall?
What linens are included?
Do they have catering? If so how many choices can you have? Same with the wine, how much pp?
Do you need to cater for all the evening guests or just a %?
Where do you typically take photos?
Is the Bridal suite included?
If it’s a package with a set number of guests, how much are extra day/evening guests?
I’d write them all down and ask them at the end if they haven’t already answered them. Then write down their answers. I got my bridal suite included, free canapés and £645 off the exclusive hire price of my venue just by asking and saying how stuck I was between it and another venue.
I wrote a list took it with me and still didnt ask most of what i had planned to. I got so carried away with being there and excited. I asked a few of them and didnt book while we were there. Gave myself time to think properly then contacted them again. I have contacted them a few times over the year and they are very helpful. I will be asking more questions in the coming weeks as we are less than 5 months away now x
Prices of drinks at the bar!
What confetti is allowed, if heels are allowed, limitations on table decorations
Check in and check out times of rooms?
Confetti- is it allowed, what type?
Whether prices include VAT?
Whether things like fairy lights are included, some places put them up as you’re viewing but then charge for hire/use! X
I found that it can help if you take someone with u.i took my sister that is married so she had a good idea of what's needed.i found I think all very over welding at times as so much is going on and my sister was my clear head in a way..thinking of the things I didn't!
If it’s set out for wedding take pictures and ask what’s included in price from what you see that day.ask about rooms.if small venue can u get inclusive hire of all hotel and then u might get discount.get menus from them and check if price still correct for another year.x
Make sure you find out about any hidden extra costs i.e. A hire fee for the bar etc as some places seem reasonably priced and then the price keeps going up and up for little things you wouldn't expect
Ask if you can have a walk around on your own afterwards or arrive a little bit earlier and have a wonder around. I’m a coordinator and I encourage couples to go and have a walk around on their own afterwards. You can get a real feel for the place and you don’t have someone at your shoulder asking you what you think every 5 minutes
Check if you have to use the venue's preferred suppliers - one venue near us is strict on this. Also if they have any restrictions on confetti, sweet carts etc. My venue has it's own sweet cart so if you want a sweet table you have to use theirs, you can't do it yourself.
Ask what deposits are required and when final payment is required by.
Hire fees for ceremony room etc.
What time does bar close?
Do they have rooms, if so cost or do they have a deal with a nearby hotel?
Is there a choice of food (this was important to us!)?
Definitely check drinks prices - we went to a wedding recently where a bottle of the cheapest house wine and 2 lagers was £50 so was important to us that bar was reasonable.
I would ask if you can bring your own wine and how much the corkage is, the timings of the day, if they can offer anything different to what is on the menu (we had a couple of children that were fussy eaters), when your cake or table decorators etc can access the room, if any rooms are included in the price. Good luck x