looking for some advice. Me and my partner have rented our venue exclusively. Due to this we have 19 bedrooms. Some are suites others standard rooms. As it stands we pay for it all however we have the opportunity to charge the guests. How do i word this in the invites? Do I put something like if you would like to stay with us your room will cost xyz? How do I allocate the suites as they are considerably more expensive? Has anyone have any experience in doing this? If we fill our rooms we could get quite a lot of money off our venue price
CommentAuthorFlossie
We have exclusive use of 23 rooms and are asking our guests to pay for their own rooms if they'd like to stay, otherwise we have to foot the bill for them and also have to pay for any that are not taken up. At the moment we have the information on our wedding website which everyone has access to... as follows:
"As we have exclusive use of *venue*, we have 23 beautiful rooms for our guests to use on the night of the wedding. If you would like to book a room, please let us know and we will make a note of the details. At around the 4 month mark we will submit all room details to *venue* and once given the go ahead, you will then be able to contact *venue* directly and confirm your booking. The contact details are under 'The Venue' tab on the left-hand side, but please do not contact *venue* regarding rooms until we give the go ahead.
We kindly ask that our guests settle the bill for their own rooms. The special flat rate is £135 per room (based on 2 adults sharing), plus an additional £20 for any children and an additional 50% of the cost for any additional adults - again, we will confirm this nearer the time should prices change. A £50 non-refundable deposit will be required to confirm your booking."
We are also going to put an insert in with our invitations which will be sent out 5 months in advance which will re-cap the above. Have told most people via word of mouth as well though so everyone is well aware of the arrangements.
As for allocating rooms to certain people, have a chat with close friends/family members and see if they have a preference. We took our parents to our venue to show them round and got an idea then of the rooms they'd like to have. All the rooms are lovely though and I'm sure it's the same with your venue, so I'm sure your guests will be happy no matter what. x
Happily married
18th June 2016
xx
CommentAuthorJenniferA731
Thank you so much for this it's really helpful to see what someone else is doing. What would you suggest as our rooms are all different priced, do I put this on the invite? With our venue we have to allocate the rooms prior, so I thought that I would ask on the RSVP if they would like a room.
CommentAuthorFlossie
I would give close family and friends first dibs as they may want to take up the more expensive/more luxurious rooms to make the occasion more special! Then maybe you will be able to see what you're working with afterwards and can give the appropriate details to the rest of your guests. I think it's important to give a heads up of the likely cost as far in advance as you can though as then no one can have the excuse that they didn't have enough notice to get the money together x
Happily married
18th June 2016
xx
CommentAuthorInDreamland
My sister had exclusive use of the bedrooms in the manor house when she got married too. They allocated them all to immediate family and the bridal party, they footed the bill for all the rooms however this was really paid for by my parents and a small contribution from BILs parents. As MOH as sister I chose the room I wanted with the exception of the parents getting the best rooms of course.
Flossies suggestion is a good one.
Married the love of my life on Saturday 11th May 2013 xxx
Had our dream perfect honeymoon in Hawaii!
I would speak to family (parents grandparents siblings) as above family may want to stay make it even more special!
CommentAuthorMichelleC961
Our location has 17 rooms including a bridal suite so actually we can only offer 14 rooms as the night before me and him will have separate rooms and the bridal suite will be for us in the evening.
We are saving these for clos family and friends, we are having 7 rooms each side and working out who to out where- we are paying for my dad and sister and partner and his mum and dad and sister and partner but everyone else requesting they pay for their own rooms, ours are various prices so we are going to put the pronces in the invitation of the people we are allocating rooms and saying first dibs on rooms and to call the venue to pay directly.
It see,s mean but it's costing enough that we just couldn't afford to pay for everyone
CommentAuthorBecci93
We don't have exclusive use luckily so we don't need to go to this hassle but like the other brides suggest offer the rooms to nearest and dearest first so they can pick what they really want then make a room tarriff list to send out with your invites with each type of room and price on so that your guests can choose what type of room they want / pay the price they want; that way you're making it more affordable for everyone :)
CommentAuthorErinP42
Nah everyone should pay. We were looking at a place that was exclusively ours & even my mum said she would expect to pay, that we weren't expected to pay for them.
